Once you've created your Power BI reports, sharing them with colleagues and stakeholders is essential for collaborative decision-making.

In this step-by-step guide, I will walk you through the process of viewing published Power BI reports in the Power BI Service (Power BI Online) and how to publish them to SharePoint for easy access and collaboration with your team.

Viewing Published Power BI Reports in the Power BI Service (Power BI Online)

1. To view reports published to the Power BI service, open a web browser and navigate to the Power BI service's URL
2. Log in to your Power BI account using your Microsoft account credentials or organizational account.
3. Navigate to Workspaces: On the Power BI homepage, you will see your workspaces listed on the left-hand side. Click on the appropriate workspace where the report is published.
4. Select the Report: Within the workspace, you will see a list of reports and dashboards. Click on the report you want to view.
5. Explore the Report: Once the report is open, you can interact with it just as you would in Power BI Desktop. You can filter data, drill down into visuals, and view insights.
6. Interact with Filters: If the report includes filter elements, you can use them to refine the data and gain specific insights.
7. Share and Collaborate: Use the "Share" button to collaborate with others. You can share reports with colleagues, create dashboards, and set up scheduled email subscriptions to distribute reports automatically.

Publishing Power BI Reports to SharePoint

Publishing your Power BI reports to SharePoint is a convenient way to make them accessible to your team. Follow these steps:

1. Open your Power BI report in Power BI Desktop.

2. Click on the "Publish" button in the Home tab of the Power BI Desktop application.

3. In the Publish to Power BI dialog, choose "To web" as the publishing destination.

4. Copy the embed code provided. You will use this code to embed the report in SharePoint.

5. Access your SharePoint site where you want to publish the report.

6. Edit the SharePoint page or site where you want to embed the Power BI report.

7. Add a new web part, typically an "Embed" or "Embed Code" web part, to your page or site.

8. Paste the copied embed code into the web part's settings.

9. Save or publish the changes to make the Power BI report available to your SharePoint users.

Now, your Power BI report is accessible to your SharePoint users, allowing for easy collaboration and data-driven decision-making within your SharePoint environment.

Conclusion

Viewing published Power BI reports is a straightforward process in the Power BI Service, and publishing them to SharePoint enhances collaboration within your organization.

By following the steps outlined in this guide, you can access, interact with, and share your reports effectively, enabling informed and data-driven decisions to drive business success.

Power BI's robust reporting capabilities ensure that your data remains accessible and actionable for all relevant stakeholders, whether you use the Power BI Service or SharePoint.